Annual General Meetings (AGMs) require venues that project professionalism while accommodating large numbers of shareholders. Gurgaon's convention centres offer the infrastructure, accessibility, and services needed for successful AGMs of major corporations.
AGM Venue Requirements
Essential Features
- Capacity: Often 500-5,000+ shareholders
- Seating: Theatre or auditorium style
- Stage: Elevated for board visibility
- AV: Clear audio to all attendees
- Voting: Electronic voting capability
- Broadcast: Live streaming for remote attendance
Compliance Considerations
- SEBI guidelines for listed companies
- Adequate space per shareholder
- Registration and verification systems
- Security arrangements
- Recording for compliance
AGM Venue Comparison
| Venue Type | Capacity | Best For | Price Range |
|---|---|---|---|
| Convention Centre | 1000-5000+ | Large listed companies | ₹10-30 Lakhs |
| Hotel Ballroom | 500-1000 | Mid-size companies | ₹5-15 Lakhs |
| Auditorium | 300-800 | Focused AGMs | ₹3-8 Lakhs |
| Business Centre | 100-300 | Smaller companies | ₹1-3 Lakhs |
Omnia Convention AGM Facilities
At PO Badshahpur, Bhondsi, Gurugram 122102:
Main Auditorium
- Capacity: 2,000-3,000 shareholders
- Stage: Large elevated platform for board
- Seating: Fixed or flexible arrangements
- Sightlines: Clear view from all positions
Technical Setup
- Large LED walls for presentations
- Distributed audio system
- Wireless microphones for Q&A
- Electronic voting systems
- Live streaming capability
- Multi-camera recording
AGM Services
Pre-Event
- Registration system setup
- Shareholder verification
- Proxy verification desk
- Document distribution
During Event
- Technical support team
- Audio-visual management
- Voting assistance
- Q&A microphone runners
Post-Event
- Vote counting and verification
- Recording handover
- Documentation support
Typical AGM Schedule
- 9:00 AM: Registration opens
- 10:00 AM: AGM commences
- 10:30 AM: Chairman's address
- 11:00 AM: Presentations, reports
- 12:00 PM: Q&A session
- 1:00 PM: Voting and conclusion
- 1:30 PM: Lunch (optional)
Pricing
- Venue + Basic AV: ₹8-15 Lakhs
- Complete Package: ₹15-25 Lakhs
- With Catering: Add ₹500-1000 per head
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