Choosing a wedding venue is one of the most significant decisions of your wedding planning journey. It sets the tone, impacts your budget, and affects every other vendor choice. Use this comprehensive checklist during your venue visits to ensure you gather all essential information.
Capacity & Layout Questions
- What is the venue's maximum capacity? Get numbers for seated dinner, cocktail style, and ceremony setup.
- Is there a minimum guest guarantee? Many venues require minimum headcounts.
- Can we see floor plan options? Visualize how your event would be arranged.
- Is there a separate space for the ceremony and reception? If you want both at one venue.
- What's the backup plan for outdoor spaces? Critical for Delhi's unpredictable weather.
Catering & Menu Questions
- Is catering in-house or can we bring external caterers? Most hotels are in-house only.
- Can we do a food tasting before booking? Crucial for ensuring quality.
- What's the per-plate pricing range? Get quotes for different menu levels.
- Are there vegetarian/Jain/dietary accommodations? Important for Delhi weddings.
- What's included in per-plate pricing? (Welcome drinks, starters, main course, desserts)
- How is alcohol handled? Corkage fees, packages, or mandatory bar service.
Logistics & Facilities Questions
- What are the venue timing restrictions? Start time, end time, DJ curfew.
- Is there on-site parking? Capacity and valet options.
- Are there guest rooms available? Block booking and rates.
- What's the load-in/load-out policy for vendors? Setup and breakdown timing.
- Is there a bridal suite for getting ready? Space for bride/groom preparation.
- Are there changing rooms for family? For outfit changes during functions.
Décor & Vendors Questions
- Are there restrictions on décor installations? Hanging elements, fire, candles.
- Do you have a preferred vendor list? And is it mandatory or recommended?
- What's already included? Tables, chairs, linens, basic setup.
- Is there a separate décor fee or is the venue a blank space?
Policies & Contract Questions
- What's the payment schedule? Booking amount, milestone payments, final payment.
- What's the cancellation and postponement policy? Critical post-pandemic consideration.
- Is there a dedicated event coordinator assigned?
- What insurance or liability coverage exists?
Quick reference for venue evaluation
| Category | Questions | Red Flags |
|---|---|---|
| Capacity | 1-5 | Vague numbers, no floor plans |
| Catering | 6-11 | No tasting offered, hidden fees |
| Logistics | 12-17 | Strict timing, no parking |
| Décor & Vendors | 18-21 | Mandatory expensive vendors |
| Policies | 22-25 | Unclear cancellation terms |
The Tivoli New Delhi – Answers Ready
When you visit The Tivoli, our team provides clear answers to all these questions:
- Capacity: 200-1,000 guests across 4 venues
- Catering: In-house with tasting available
- Accommodation: 130 rooms with group rates
- Timing: Flexible policies for celebrations
- Coordination: Dedicated wedding team assigned
- Backup: Indoor alternatives for outdoor spaces
Ready to visit? Learn when to book your venue.
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Ready to make your celebration unforgettable?
Schedule Your Venue Visit at The Tivoli